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Data Management And Why It Matters In Computer-Aided Design

by | Jun 1, 2022

Data management is defined as collecting, storing, and using data in an efficient, secure, and cost-effective manner. Its goal is to help organisations and people to optimise their data usage within the bounds of regulations and policies to enable decision-making and guide actions that maximise the benefits to the organisation. Regarding Computer-Aided Design (CAD), data management helps businesses that rely on the technology be more organised in handling and storing design files, collaborations, and overall operations. Below, we further elaborate on why data management is essential in CAD.

1. Reduced errors

Teams that lack harmony when working on project designs means one is likely to make errors that others fail to pick up on before continuing with the project. These mistakes will inevitably be discovered down the line, such as in the implementation stage, prompting the team to go back to square one to find out where the issue lies.

Data management prevents such time-consuming and unwanted errors since all changes made to CAD files are immediately made known to other team members. With this feature, the rest of the team can analyse such modifications and have an easier time in spotting potential errors for correction. Another benefit of data management is that it makes it more straightforward to undo mistakes, saving teams from going back to the drawing board.

2. Significant productivity boost

Minimising errors already helps boost productivity by a large margin, but data management has more to offer in increasing a team’s productiveness. For instance, CAD software with data management integration means having ample storage for all your CAD files and designs, which does away with using many physical storage rooms and cabinets. This traditional approach wastes time by having team members sift through file after file.

In contrast, a data management system offers a modern platform that leverages technologies like the cloud to enable a convenient way to store and access data. Team members can work on their documents in just a few clicks, and authentication and security methods can easily be enforced and updated when necessary. This is a must-have today, especially in the current remote working era where most of the workforce is no longer under a single roof.

3. Straightforward collaboration

Collaboration is essential when developing designs, given that it is generally a team effort. With a data management feature, different designers can work on the final outlook of a project by pitching in their ideas. This allows members to seamlessly compare their notes and agree on their preferred outlook. In short, even if the result originates from different design ideas, data management facilitates the process of merging and determining the one final design.

4. Data security and backup

Data security is indispensable given the intellectual property usually contained in CAD files. Besides offering storage space, data management comes with integrated security features that allow businesses to customise and control access to these files, such as granting privilege access to various authorised personnel. Combined with other additional cybersecurity features, these features ensure the company’s data is well protected against external and internal threats.

5. Improved data analysis

One of the main advantages of data management integration is real-time updates on CAD files. With this feature, everyone can see the same data and keep them on the same page when working on designs and projects, so that no one gets left behind on the progress or updates. Moreover, it ensures that top management can use the most recent data and be confident of its consistency when analysing the company’s CAD operations. This analysis makes it simpler to arrive at better and more informed business decisions for growth.

In contrast, the same cannot be said when running operations without data management due to fewer collaborations. This makes it challenging for all parties to be on the same page, ultimately affecting the decision-making process.


Data management is incredibly beneficial to any business with CAD operations. The reasons mentioned above are only the major benefits and, depending on the company’s needs, the list of advantages goes further. With the reasons stipulated, those that have yet to incorporate data management should ideally consider doing so sooner than later.

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